The regularly scheduled quarterly Board Meeting of the New Hampshire Homeschooling Coalition was called to order at 9:06am. Board members, officers, HEAC members, and NHHC members present: Jane Grady, Jenny Courser, Chris Hamilton, Stef Marsh, Dawn Lincoln, Jeanne Fogg, Amy Gall, Kemlo Aki, Diane Lachance, Ginny Kern, Maura Barber, and Stacey Desrosiers.

Minutes –Amymotioned to accept minutes as presented. Passed. Jane submitted and went over changes she made to the September 22, 2007 minutes. Amy motioned to accept the September 22, 2007 meeting minutes as corrected. Passed.

Officer’s Reports

Coordinator – Jane reported she is no longer able to pick up the mail and that Abbey has offered to do so. The board has to approve the change because it is stated in the by-laws that it has to be a board member to pick up the mail. Dawn motioned to appoint Abby Lawrence to pick up the mail from the mailbox located in Concord from now on. Passed. Jane mentioned for the board to consider moving the quarterly meetings to the Shakespeare room located at the Concord Library. There was a question in regards to a possible cost for a new meeting location. Kemlo motioned that there be an expense of up to $25 to be available to take care of the cost of moving the quarterly meetings to a new space on an as-needed basis. Passed. As a “back up” for meeting location Diane will book the room at Hopkinton Library.

Treasurer – Ginny submitted a written report. The transition of the Treasurer’s responsibilities from Chris to Ginny has been successfully completed. Ginny reported that there is plenty of money available in the checking and CD accounts. The CD is up for renewal in February and is considered our “emergency fund” and for restocking guidebooks. Ginny recommends keeping the CD. Ginny also recommended ongoing discussions in the future regarding moving money from the checking account into the CD account. The topic of keeping a certain amount of money in the accounts will be addressed in future meetings.

Webmaster – Stef submitted a written report. She stated that changes could be made that can bring down costs in the long-term. Stef recommends we should move towards a content management system which will allow us to build a website online. A couple of systems to consider are the Drupal CMS and the Mambo systems. The advantage of these systems is that they are free and we would not have to buy new software. In regards to web hosting, Stef recommended we should take advantage of less expensive web hosting. There have been some tech support issues. Stef has tried to contact the server to see if we can receive an “actual bill”, but there have been no responses. Stef recommended using Hostgator as a new server. Cost is low for the first year and we will be saving money in the long run. Kemlo motioned for the board to authorize the Webmaster to switch web-hosting server to make it most effective as she (Stef) sees appropriate based on her 12/1/2007 report. Passed.

Newsletter Editors – Diane stated we are still looking for people who have moved onto high school years so they can write articles for the newsletter sharing their experiences with coalition members.